FILLING
UP OF SHORT TERM VACANCIES IN THE NEWLY INTRODUCED CADRE OF POSTMASTER
Sub: Filling up of short term vacancies in the newly introduced cadre of Postmaster-Reg.
Sub: Filling up of short term vacancies in the newly introduced cadre of Postmaster-Reg.
D.G. Posts No.
4-61/2011-SPB.II dated 21 Dec 2011.
I am directed to
say that references are being received from Circles seeking clarifications with
regard to filling up of the short terms vacancies in Postmaster Grade-I,II
& III. It has been reported that representations have been received from
Postmaster Grade-I /II officials asking for officiating promotion to Postmaster
Grade-II/III although such officials do not fulfill the prescribed eligibility
criteria stipulated under the relevant Recruitment Rules.
2. It has been
clarified vide Dte's letter of even number dated 7/8-2.2011 that the posts of
Postmaster Grade-III should not be filled up under initial constitution clause
by appointing HSG-I officials for the reason that sufficient number of regular
officials in HSG-I would not have become available. It was further clarified
that these posts can be filled up only after reviewing the position in the
light of options received from eligible officials and appropriate decision
taken by the Directorate in the matter. As per clarification No. 4 of Directorate's
letter of even number dated 10.2.2011, the posts identified for Postmaster
Cadres will be deemed to have been designated as Postmaster Grade-I, II &
III with effect only from the dates those are filled up regularly. Therefore,
the Post of Postmaster Grade III will be deemed to be so designated only when
these are filled up through initial constitution clause. Infact, in terms of
the clarification No.4 dated 10.2.2011, these posts cannot be treated as vacant
by the Circle. In the given circumstances when at present there are no posts of
Postmaster Grade-III in existence, the question of filling up through
officiating arrangement does not arise. Thus, till the posts so identified as
Postmaster Grade-III will continue to be manned by officials in General line.
3. Regarding officiating arrangement in the
vacancies of more than 45 days in Postmaster Grade-I & II, which have
become vacant after they are designated as Postmaster Grade-I & II by
filling up through initial constitution as clause as per the provisions of
Recruitment Rules, the clarification No. 3 given vide Dte. Letter of even
number dated 10.2.2011 was issued stating inter-alia that for filling up of
leave vacancies / adhoc vacancies for more that 45 days in Postmaster Grade,
the procedure prescribed in Dte's letter No. 137-99/2009-SPB.II dated
23.12.2009 should be followed. It is envisaged in the said letter that only
those employees in feeder grade fulfilling the eligibility condition prescribed
in the Recruitment Rules should be considered for ad-hoc promotion.
4. Subsequently,
Directorate has issued instructions vide letter No. 137-64/2010-BPG.II dated
28.7.2011 permitting grant of officiating pay and Allowances to Selection Grade
Officials who officiated in LSG/HSG-II/HSG-I posts in term of Rule 27 of Postal
Manual Vol. IV against the vacancies not exceeding three months. As per this
Rule, the list of approved officers is prepared by the DPC and approved by the
appointing authority and only when administrative exigencies required it, a person
not in the list or not the first in order in the list may be appointed.
5. Similar benefit
has also been allowed to Selection Grade officials in terms of Rule 50 of
Postal Manual Vol. IV which provides for officiating arrangement against the
vacancies of short duration i.e. not more than one month and more than four
months in the cadres in which promotion is made from officials working in
different stations, sub-divisions or divisions in a Circle and in the cadres in
which promotion is made from officials working in the same office or station.
6. In view of the
above, to make officiating arrangements in vacancies not exceeding three
months and vacancies of short duration i.e. not more than one and four months
in Postmaster Grade I & II, which become vacant after they are designated
as Postmaster Grade-I & II, the Circles may follow the instructions
contained in Dte. Letter No. 137-64/2010-SPB-II dated 28..7.2011.
Sd/-
(Alka Tewari)
Assistant Director General (SPN)
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