Duties and additional duties of Postman----for information of all supervisory cadre

REPLY GIVEN DURING JCM MEETING HELD AT DIRECTORATE REGARDING POSTAL SUPERVISORS AND POST MASTER CADRE OFFICIALS

COURTESY:NFPEBLOGSPOT

SL.NO.	ITEM NO.	AGENDA ITEM	DECISION TAKEN	ACTION TO BE TAKEN BY
1		Grant of Split duty allowance to HSG II, HSG I Postmaster Grade II, Postmaster Grade III SPMs/PMs par with other officials. Split duty allowance is not being paid to the above category of officials even though they are put into split duty like other officials as they fall under Group ‘B’ classification. Split duty allowance may be paid to the above category officials ordered for split duty irrespective of their classification.	Since the officials in the Group ‘B’ are not granted Split duty allowance as per DOPT orders, it will be examined whether they should be put on Split duty or not.	DDG (Estt)
		Split duty allowance at par with Transport allowance The split duty allowance is a compensation granted for those officials brought on split duty enabling them to commute between home and office in the break. The rate is too low fixed very long before and it is quite essential to be granted equivalent to transport allowance. Hence it is requested to raise the split duty allowance to the level of Transport allowance as both are purported to be granted for same reasons.	The proposal will be referred to the 7th Pay Commission for examination.	DDG (Estt)
2		Enhancement of financial powers to LSG, HSG II, HSG I officials. In the present scenario of technology and marketing oriented environment, all the Postmasters at the level of LSG, HSG II & HSG I (Including Postmaster Grades) needed to be equipped with enhanced financial powers. For the sake of customer hospitality and small needs of computer related spares, some funds are needed to be stocked at the disposal of such LSG, HSG II, HSG-I level Postmasters. In the back drop of implementation of CBS & CIS and commencement of CPCs under CIS at all HOs there is a definite requirement of enhanced financial powers to provide hospitality to visiting customers to avail insurance services as the same trend is prevailing with our market competitors.	Agreed, in principle.  The details will be worked out.	DDG (Estt)
		Cadre restructuring implementation. Implement Cadre Restructuring in Postal, RMS, MMS and Postal Accounts as per the proposal signed with the JCM (DC) staff side.	The examination of proposals regarding Cadre Restructuring will be expedited and settled within a period of six months.	DDG (Estt)
3		Grant of HRA to the officials who are not provided with standard accommodation The accommodation provided by institutions / Govt. Establishments is not according to the schedule of Accommodation. The rent paid by the department is also nominal. But the officials are foregoing HRA in huge quantum. In rural / semi urban areas the rent paid by department is less than the HRA foregone by the officials. The erstwhile accommodation of A Class, LSG is provided to the officials working in HSG I or without provided the quarters as per schedule of Accommodation. In all the cases, the quarters may be delinked and officials provided with HRA.	The powers have been delegated to CPMGs.  A decision is to be taken by CPMGs on each case based on merits.	ITEM CLOSED
4		Request for sanctioning the 1/4th of full daily allowance, as special allowance, to those who are compulsorily to  take up the boarding and lodging at the training institutes: ·         As per the GOI (3) 2 below SR 164, the officials staying in the residential training programs by paying the fixed rates are to be given special allowance. ·         The plea of passing authorities that the new DA rule w.e.f 1.9.2008 cannot be applied is not tenable. As per new rule from 1.9.2008, except new rates (comprising of three components viz. food bill, accommodation and local travel expenditure} none of the other conditions that were in prevalence as on 1.9.2008 were amended. In fact options to claim on either old rate or new rates have also been accorded to options claimants. While the stipulations are so firm and amenable, the contention that the rules prior to 1.9.2008 are extinct is not correct. ·         For an example , an official in GP 2400/- has to pay Rs.230 per day for compulsory stay in campus at PTC ,Madurai whereas the same official is entitled to a maximum of Rs.675/-(450+150+75) if they are at liberty to stay outside. ·         The difference between the expenditure under compelled state of affair and the official own choice of stay is only sought to be cushioned in  the form special allowance to be cushioned in the form  of special allowance  to  equivalent to 1/4th of the DA. This underlying principal and spirit of rule for special kind of DA and officials are to suffer the loss nevertheless legitimate bindings, leave alone, natural justice behold of officials welfare.	The proposal will be taken with Ministry of Finance.	DDG (Estt)
5		Enhancement of Financial Powers of PMG to condemn of Computer Hardware: The computer and hardware supplied to almost all the post offices are out dated and required to be condemned. Presently, the Regional PMGs have financial power to condemn computer hardware upto Rs 200000/- per year. These financial powers are very low considering the conditions of computers and hardware in almost all the post offices. Due to such low financial powers to the PMGs to condemn the computer and hardware, age barred and out dated computers and hardware could not be condemned. This is creating a great problem in offering smooth and quick services to the members of public. Thus it is necessary to improve the Financial Powers of PMGs to condemn the outdated and time barred computers and hardware.	The Regional PMGs have financial powers for replacement of  computer hardware upto Rs.10.00 lakhs.	ITEM CLOSED
6		Care Taking Allowance for all Postmasters/ Sub-postmasters and Sub-record officers . The conditions for grant of Care Taking Allowance are fully applicable to all the Postmasters/Sub-Postmasters/Sub-record officers who are doing the CARE TAKERS DUTY apart from their normal duties as a routine. Further, the cleanliness activities are made part and parcel of Memo of Distribution of work Hence Caretaker Allowance @ 10% of pay in the Pay Band is to be paid as prescribed by the Sixth CPC.	There is no justification for grant of Caretaking Allowance to the Postmasters / SPMs / SROs.	ITEM CLOSED
7		Filling up of all HSG-I Posts as prescribed in the present Recruitment rules. Present Recruitment rules for the cadre of HSG-I came in to force w.e.f 17th July 2014. All the 1741 posts are needed to be filled with HSG-II officials with prescribed qualifying service and the remaining unfilled posts are to be operated at the level of HSG-II. By this process, there is no need to keep any post vacant in the name of dearth of qualified hands. It is requested to fill up all the HSG-I and HSG-II Posts and the chain vacancies arising in LSG may be filled without any loss of time. All the circles are required to be instructed to fill up all the chain of vacancies in HSG-I, HSG-II LSG by convening DPCs and fill up all the PA vacancies arising out of this promotion process.	nstructions have already been issued to Circles, the same will be reiterated.	DDG(P)
8		Prompt sittings of DPCs at various levels Avoid abnormal delay in conducting Departmental promotion Committees (DPCs) at all levels and grant promotion to eligible officials.	Instructions will be reiterated.	DDG(P)
9		Filling up of Postmaster Grade III vacancies In the same analogy of filling up of vacant HSG-I Post there is a dire need of filling up of all Postmaster Grade-III Posts in the following ways. a.                   By relaxing the qualifying years of service in to 3 years par with HSG I RR. The above proposal for relaxation has already been taken up with DOPT/UPSC but pending for a long time. b.                  Till such time the above relaxation come into force, the Postmaster Grade III posts may be operated in the level of Postmaster Grade II as like provided in the HSG-I recruitment rules. At least by this process, the injustice caused to Postmaster cadre Officials may get a temporary relief. It is worthy to mention here that plenty of Postmaster Grade I officials are in queue with requisite qualifying service awaiting for Postmaster Grade II. By this simple and practical approach the entire Postmaster grade posts in PM Grade III, Postmaster Grade II & Postmaster Grade I will get a fair deal par with General line.	The proposal for relaxing the provisions of the RRs of Postmaster cadre is under consideration in consultation with DOPT.	DDG(P)
10		Issues of Postmaster cadre officials It is happened while calling for volunteers for various grades of Postmaster cadre, it was assured to the applicants vide Para 4, 5, 6 of the Directorate letter No. DG (P) No. 4-17/2008-SPB II dated 07.02.2011 that the same years as minimum qualifying service will be adhered for the promotions of Postmaster Grade-I to Postmaster Grade-II and Postmaster Grade-III as in the cases of LSG to HSG-II and HSG-II to HSG-I, many senior HSG-II officials opted for PM Grade II are now by passed by junior HSG-II officials remained in the General line by getting HSG-I on completion of 3 years of qualifying service. As assured while the initial constitution of Postmaster Grade by the Directorate to maintain same qualifying service, all the Postmaster Grade-II officials having 3 years of service in HSG in HSG II & Postmaster Grade-II combinedly may be promoted to Postmaster Grade-III by taking in to account of anomaly caused to Postmaster Grade-II officials, Since there is clear cut going back from the instructions and assurances, the volunteers opted for Postmaster Grade on the basis of the said assurances may be allowed to switch over to General Line, There is a provision in the extant instructions on returning back the Postmaster cadre official to General line if they are not fulfilling the requisite standards during their probation. As the Postmaster Grade officials are much frustrated of their future career profile are not commensurate with their responsibilities, most of the Postmaster Grade-I and Grade II officials are ready to switch over the General line at least to work in Head offices as supervisors and to fit in PS Group ‘b’ examination.	Proposal is already under submission to DOP&T.	DDG(P)
11		Issues relating to Postmaster Cadre officials. a.            Allow to write IP and PS Group ‘B’ examinations b.      Relaxation in service conditions for promotion from one grade to another, at par with general line promotions. c.       Filling up of all PS Group ‘B’, PM Grade III and Grade II posts by eligible officials and till that time adhoc-promotion may be granted. d.      Other related issues such as filling up of 100% senior Postmaster/Chief Postmaster posts earmarked for PM cadre by PM cadre officials alone and maintenance of Circle Gradation list etc.	(a) to (c) The proposal will be examined. (d) The matter is subjudice.  Action cannot be taken till the OA is disposed.
12		More PS Group B Posts to General line and others The percentage of PS Group ‘B’ Posts to General line may be increased to 25 percent in  LDCE and allow all PACO/PA SBCO & SA cadres also to write the examination	The proposal will be examined again on receipt of the same from the Staff Side.
13		Regular Promotion in LSG/HSG-I to SBCO Cadre Regular promotion to LSG, HSG-II and HSG-I SBCO Cadre are not taken up periodically in all Circle by convening DPC. As a result, majority of supervisory posts are lying vacant and being managed under office agreements. This pre-empts the availability of eligible LSG officials to go on promotion to HSG-II and HSG-I Cadre and causes extra work load to T/S Pas SBCO. Therefore, it is requested to issue necessary instructions to all Circle Heads to convene the DPC in a time bound manner and accord promotions to the staff every six months.	Repeated.  Item same Sl.No.40.	DDG(P)